Arncliffe Scots Netball Club Policies

Netball NSW Policies

Arncliffe Scots Netball is an affiliate to Netball NSW. As such, Arncliffe Scots Netball Club are bound by, and support, Netball NSW policies. Netball NSW Policies can be found at the following link Policies - Netball NSW

Netball NSW Code of Conduct

Netball NSW seeks to provide a safe, fair and inclusive environment for everyone involved in Netball. Arncliffe Scots Netball Club supports this and are dedicated to upholding this commitment.

To achieve this, there is a requirement for certain standards of behaviour of players/athletes, coaches, officials, administrators, parents/guardians (of Child participants) and spectators.

The Codes of Behaviour are underpinned by the following core values:

·       To act within the rules and spirit of Netball

·       To display respect and courtesy towards everyone involved in Netball and prevent discrimination, bullying and sexual harassment

·       To prioritise the safety and well-being of Children and Young People involved in Netball

·       To encourage and support opportunities for participation in all aspects of Netball

Behaviour that breaches the code and/or values is not welcome.

NSW Codes of Behaviours 2023.pdf

Child Safety – Netball NSW Safeguarding Children & Young People Policy

All Children and Young People have the right to feel safe and protected from all forms of abuse, harm and neglect. Children and Young People have the right to take part in sport in a safe, positive and enjoyable environment.

The Netball NSW Safeguarding Children & Young People Policy sets out the standards of behaviour expected of those involved in Netball and the behaviours that are not acceptable. Arncliffe Scots Netball supports the Netball NSW Policy and is committed to child safety.

Key points:

  • The Policy applies to all children or young people under the age of 18

  • It is everybody’s role to protect children from harm - Say something if you see something

  • Parents must be involved in any significant decisions about their child’s participation

  • Parents must always be permitted to watch their child during training/practice/competitions

  • Parents must also be included in all team WhatsApp groups/communication platforms

  • Harsh training methods and making a player continue to play when injured are forms of abuse and are regarded as breaches of the policy

  • It is a requirement that all coaches, managers, umpires, trainers, elected members and paid staff (if any) provide a current Working With Children Check (WWCC). The WWCC must be verified and there are no exceptions.

INT004 Safeguarding Children & Young People Policy Effective Date 1 February 2025.pdf

Specific Arncliffe Scots Netball Club Policies

POLICY LIBRARY

Arncliffe Scots Netball Club By-laws and Rules

Arncliffe Scots Netball Club Constitution

Arncliffe Scots Netball Club Photography, Video and Social Media Policy

Arncliffe Scots Netball Club By-Laws

DUTIES OF OFFICE BEARERS:

PRESIDENT shall

• Preside at all meetings of the Club and direct where necessary

• Organise presentations of NSG/Junior/Senior competitions

• Organise and supply representative players with letters of congratulation

• Present an annual report in the form of a Chairperson’s address to the Annual General

Meeting Carry out such other duties as the Committee shall direct

VICE PRESIDENT shall

• In the absence of the President at any meetings act as Chairperson In the absence of the President, act as President

• Organise fundraising events that are nominated from general meetings

• Organise Court bookings

• Organise a rostering system for BBQ and Canteen duty as required

• Carry out such other duties as the Committee shall direct

SECRETARY shall

• Maintain a record of all proceedings of each Meeting in a Minute Book, including attendance

• Keep a register of all members of the Club

• Conduct all correspondence and general business of the Club unless otherwise directed

• Be responsible for the writing and posting of notices

• Prepare a report for presentation at the Annual General Meeting

• Delegate duties of the Secretary to the Assistant Secretary as required

• Carry out such other duties as the Committee shall direct

TREASURER shall

• Keep the books of account of the Club

• Submit a financial statement to each meeting of the Committee

• Receive monies, issue receipts and bank all monies

• Be responsible for recording and controlling all funds of the Club

• Be responsible for the forwarding of all fees to the St. George District Netball Association

by the set dates shown each year

• Organise payment of umpires to SDNA

• Organise payments/discounts to representative players

• Present a balance sheet to the Annual General Meeting Carry out such other duties as the Committee shall direct

UMPIRES CONVENOR shall

• Co-ordinate all activities pertaining to umpiring within the Club, including umpires examination preparation, coaching, lectures, records of umpires results and grading

• Notify the Treasurer of umpiring fines incurred

• Bring to the attention of the Committee all matters pertaining to umpiring Appoint umpires to represent the Club as required

• Prepare a report for each Committee meeting

• Carry out such other duties as the Committee shall directArncliffe Scots Netball Club Bylaws , Rules and Policies Page 2 of 6

UMPIRES DEVELOPMENT OFFICER shall

• Assist the Umpires Convenor in carrying out of duties

• Assist with coaching of umpires

• Carry out such other duties as the Committee shall direct

COACHING CONVENOR shall

• Co-ordinate all activities pertaining to coaching within the Club including lectures and clinics Arrange attendance at accreditation and coaching development courses

• Bring to the attention of the Club all matters pertaining to coaching

• Prepare a report for each Committee Meeting

• Carry out such other duties as the Committee shall direct

COACHING DEVELOPMENT OFFICER shall

• Assist the coaches convenor in carrying out duties

• Mentor and development of new/young coaches

• Co-ordinate courses

• Carry out such other duties as the Committee shall direct

ASSISTANT SECRETARY shall

• Perform duties as directed by the Secretary

• Carry out such other duties as the Committee shall direct

UNIFORM OFFICER shall

• Organise and purchase uniforms for ale

• Keep stock of uniforms on hand

• Organise and purchase supporter gear

• Carry out such other duties as the Committee shall direct

MEMBERSHIP COORDINATOR shall

• Coordinate all activities needed for player registration

• Netball NSW/SDNA

• Create and distribute Photo player cards

• Carry out such other duties as the Committee shall direct

MEDIA OFFICER shall

• Coordinate all social media postings

• Updating and reviewing the media policy

MEMBER PROTECTION OFFICER shall

• Report directly to the President on all matters

• Responsible for managing any complaint made to NSW Police

• Lisase with SDNA/NSW Police/Family and Community Servies

• Implement any Child Protection Recommendations

• Prepare Child Protection material to be distribution via Media Officer

NSG COORDINATOR shall

• Carry out such other duties as the Committee shall directArncliffe Scots Netball Club Bylaws , Rules and Policies Page 3 of 6

JUNIOT PLAYER/COMPETITION COORRDINATOR shall

• Carry out such other duties as the Committee shall direct

SENIOR PLAYER/COMPETITION COORDINATOR shall

• Perform duties as directed by the

• Carry out such other duties as the Committee shall direct

FEES:

The fees payable to the Club shall be as follows

• Registration fees for the Club shall be determined each year by a resolution at the AGM or alternatively by a resolution of the ASNC Committee at a Committee meeting after the

Annual General Meeting. Fees shall be paid prior to the commencement of competition each year

• Membership fees of St. George District Netball Association shall be paid by the dates set down each year.

REGISTRATIONS:

• Team registrations shall be forwarded to St. George District Netball Association on the date notified each year.

• Registrations shall be made on the appropriate form and accompanied by the full registration fee.

• Proof of Birth (e.g. passport, birth certificate of other certificate/document approved by

St. George District Netball Association) may be requested for all new players up to theage of 18 years

• SENIOR PLAYERS: It is recommended that all senior players over the age of 18 are to be financial members of the Arncliffe Scots Sports & Social Club.

• MOD / JUNIOR PLAYERS: It is recommended that all mod / junior players must have one parent who is a financial member of the Arncliffe Scots Sports & Social Club.

UNIFORM:

Players shall wear the registered uniform of the Arncliffe Scots Netball ClubArncliffe Scots Netball Club Bylaws , Rules and Policies Page 4 of 6

PERPETUAL TROPHIES:

Where a trophy requires a vote by the ASNC Committee this will occur by secret ballot unless otherwise determined by a motion at a committee meeting. Any committee member may decide to abstain from voting. In order to be eligible to vote on trophies a committee member must have attended more that 25% of meetings since the AGM (including the meeting at which the vote is being taken). All voting must be done in person i.e. no proxy voting.

NETBALLER OF THE YEAR:

This trophy is awarded annually and the winner of this trophy:

• must be a player

• is considered the “best and fairest” in their game

• must be a competition player (not NetSetGo)

• must demonstrate good sports-like behaviour

• is a positive team participant

• plays in the spirit of the game

• is respectful to other people, including players, officials, coaches and spectators

• must have attended at least 80% of training sessions and games

• must not have any file notes or ‘black marks’ against their name

will be nominated by a member of ASNC. Each team should endeavour to suggest at least

one deserving recipient as a potential nominee.

• will be determined by ASNC Committee vote

COACH OF THE YEAR:

This trophy is awarded annually and the winner of this trophy:

• is determined by the Coaches Convenor

• is awarded to an outstanding coach of a netball team

UMPIRE OF THE YEAR:

This trophy is awarded annually and the winner of this trophy:

• is determined by the Umpires Convenor

• is awarded to an outstanding current umpire of netball

PRESIDENTS CLUB CONTRIBUTION AWARD:

This trophy is awarded annually and the winner of this trophy:

• is determined by the President

• Should meet one or both of the below criteria:

o a player who has made a concerted effort to improve their netball

o A club member who has made contributions to ASNC and devoted extra time and effort to the netball club

FAMILY OF THE YEAR AWARD:

This trophy can be awarded annually and the winner of this trophy:

• is awarded to members who are a family

• do not have to be players

• will be a family that has made positive and continuous contributions to the netball club

• is determined by a vote of the ASNC CommitteeArncliffe Scots Netball Club Bylaws , Rules and Policies Page 5 of 6

GREG DOYLE MEMORIAL AWARD:

This trophy is in memory of Greg Doyle, father to player Josie (Josephine) Doyle. Greg was a passionate contributor and supporter of his daughter and ASNC before his sudden passing in 2015.

This trophy is awarded annually and the winner of this trophy:

• must be a registered Junior competition player

• will be a player whose primary position is in defence. This is as GD (Goal Defence)

is Greg Doyle’s initials and Josie’s Doyle’s playing position.

• must be seen as a player emerging as a quality defender

• must demonstrate leadership qualities

• must play and behave in a good sports-like manner

• is determined by a vote of the ASNC Committee

Date Approved: 19 January 2020

Signature: Signature:

Print Name:

Raylene Bevan

Print Name:

Greg Nottage

ASNC PRESIDENT ASNC SECRETARYArncliffe Scots Netball Club Bylaws , Rules and Policies Page 6 of 6

RULES AND POLICIES - ARNCLIFFE SCOTS NETBALL CLUB

APPOINTMENT OF COACHES:

• The Coaching Convenor shall be responsible for the appointment of team coaches

• All coaches over the age of 18 and coaching a junior team will require a Working With Children Check

• It is preferable that a coach not coach the same team for more than three (3) years

• It is preferable that a coach does not have a close family member in the team he/she is

coaching

CORRESPONDENCE:

• The Secretary shall be responsible for all inward and outward correspondence

• Copies of correspondence relating to a particular member of the Committee shall be

given to that member for attention.

• The Secretary shall be provided with a copy of any reply sent or a summary if any action

taken.

FINANCE:

Players may apply for a refund of fees prior to the start of competition, or prior to having played a competition match.

MINUTES:

Minutes shall list members in attendance at the meetings of the Committee. Minutes shall include:

i. Reports of Executive Members and Committees

ii. Names of players selected to represent St. George Association

TEAMS:

It is preferable that teams shall not consist of more than ten (10) players. If the situation

arises where this is not practical, the coach will be approached by the Coaches Convenor

and agreement for a team of more than ten (10) players must be sought.

COURT TIME:

For players to be eligible they must arrive on time, ready to take the court adhering to all rules and regulations set out by the St. George District Netball Association. This includes being in full uniform, all piercings removed and nails trimmed.

1. JUNIOR PLAYERS in NON-FINALS GAMES must play a minimum one half (1/2) of a game each week where eligible

2. JUNIOR PLAYERS in FINALS GAMES must play a minimum one quarter (1/4) per final game where eligible

3. SENIOR PLAYERS in NON-FINALS GAMES

i. Players must play a minimum one quarter (1/4) of a game each week where eligible

ii. Over the course of a regular season, players must have taken the court a minimum of

40% in total game time

iii. Where players are sick/unable to make a game, this is counted as time played

4. SENIOR PLAYERS in FINALS GAMES playing time is implemented at the coach’s discretion

however a minimum one quarter (1/4) of a game is encouraged.

Arncliffe Scots Netball Club Constitution

1. TITLE:

The name of the club shall be Arncliffe Scots Netball Club, or ASNC for short.

2. COLOURS:

The colours of the club shall be black, red and gold.

3. OBJECTS:

The objects of the club shall be:

• to promote the sport of netball in the community

• to coach players in the game of netball

• to foster a spirit of sportsmanship among players

• to train coaches in coaching the game of netball

• to coach umpires in the rules and umpiring of netball

• to facilitate players to further their netball through representative competition

• to arrange teams and umpires to participate in the netball competitions

• to represent members interests at the association level and throughout the Netball

Australia community

4. MEMBERSHIP

There are four forms of membership to the ASNC; Junior members, Senior members, Non- Playing Members and Life Members. Only Senior, Non-Playing and Life members are entitled to vote at the AGM or special general meetings.

A. JUNIOR MEMBERS:

A junior member is a registered player, coach or umpire with ASNC who is under the age of 18. Junior membership confers non-playing membership upon up to two of the guardians of the junior member.

B. SENIOR MEMBERS:

If a person is over the age of 18, they can become a member of ANSC by being a registered

senior player with ASNC.

C. NON-PLAYING MEMBERS

Non-Players are defined as any person over the age of 18, acting in a capacity of a team

coach, team manager, assistant coach, umpire, administrator, official and/or other person who is not already registered as a playing member. Non playing membership can be obtained by:

• Being the guardian of a junior member.

• Being a coach or umpire with ASNC.

• Being an “interested party” in the ASNC. This, for example, may be a person who helps

or volunteers for the club in other ways. This type of membership is conferred by motion

either at the AGM or at a committee meeting. The committee can withdraw this

membership by way of motion at a meeting if they believe the person is no longer

actively involved with the ASNC.

Arncliffe Scots Netball Club Constitution

D. LIFE MEMBERS:

Any person may be elected to become a Life Member of the Netball Club in recognition of outstanding service to the Club, not necessarily at Executive level.

Candidates for election as Life Members shall be nominated by two members of the ASNC at the AGM. The nomination must be approved by a majority of members present. The nomination must be “on notice” and on the Agenda for the AGM.

 5. REGISTER OF MEMBERS:

The Secretary of the Club shall establish and maintain a register of members of the Club, specifying name and contact details each person who is a member of the Club.

6. FEES:

The fees to be paid by members shall be determined each year by a resolution at the AGM or alternatively by a resolution of the ASNC Committee at a Committee meeting after the Annual General Meeting.

7. ANNUAL GENERAL MEETING:

1. The Annual General Meeting shall be held in November of each year.

2. Each voting Member shall have one (1) vote which shall be taken in such a manner as the Chairperson shall direct. All members must be in attendance to vote i.e. no proxy voting.

3. The business of the Annual General Meeting shall be:

i. Confirmation of the minutes of the previous Annual

General Meeting

ii. Consideration and adoption of the Annual Report and Balance Sheet

iii. Appointment of a Returning Officer for the ensuing year

iv. Such other business as the meeting deems necessary

v. Election of Office Bearers and Committee Members

4. Office Bearers elected at the Annual General Meeting shall assume office at the

conclusion of the Annual General Meeting and shall hold office for the ensuing year.

Committee Members elected at the Annual General Meeting shall also assume their role at the conclusion of the Annual General Meeting.

5. Not less than fourteen (14) days’ notice of the Annual General Meeting shall be given to each Office Bearer, Life Member and member of the Club.

6. Quorum for the AGM shall be constituted by either one third (1/3) of the outgoing ASNC Committee or 10 voting members.

8. OFFICE BEARER’S

1. The ballot for the election of the Office Bearers shall take place at the conclusion of the business of the Annual General Meeting.

2. The following office bearers shall be elected:

i. President

ii. Vice President

iii. Secretary

iv. Assistant Secretary

v. Treasurer

vi. Umpires Convenor

vii. Umpires Development Officer

viii. Coaching Convenor

3. No person shall be elected to more than one (1) Office Bearer position.

9. Special General Meetings

A special general meeting shall be called by the Secretary at any time upon written request signed by at least 10 members or on the authority of the ASNC Committee. The special meeting shall be held within one month of the date the Secretary receives the request or is given the authority. Members shall be given at least 14 days' notice of the meeting which notice shall also state the business of the meeting. Quorum for the Special General Meeting shall be constituted by either one third (1/3) of the ASNC Committee or 10 voting members.

10. The ASNC Committee:

The ASNC Committee are responsible for the management of the ASNC.

Membership of the ASNC Committee shall consist of the office bearer’s and elected non-office bearer committee members.

11. ASNC COMMITTEE MEETINGS:

1. The President shall take the Chair at all meetings. In the absence of the President, the

Chair shall be taken by the Vice President or a nominee.

2. If neither is present after 15 minutes of the time fixed for the commencement of the

meeting, the members present shall elect a Chairperson.

3. Not less than seven (7) days’ notice shall be given to each member of the Committee

specifying the date, time and place of the meeting.

4. Each Committee member shall have one (1) vote to be taken in such a manner as the

Chairperson shall direct, subject to the conditions in point 5.

5. In order to have a vote, a committee member must have attended more that 25% of

meetings since the AGM (including the meeting at which the vote is being taken). All voting must be done in person i.e. no proxy voting.

5. A secret ballot shall be taken on request of any member of the Committee.

6. In the case of equality of votes, the President/Chairperson shall, in addition, have the

casting vote.

7. The Committee shall meet once a month.

8. The quorom for a committee meeting is three Office Bearers

12. POWERS OF THE COMMITTEE:

1. The Committee shall be responsible for the execution of the objects of the Club.

2. To control and manage the affairs of the Club.

3. To amend or make Rules and By-Laws not inconsistent with this Constitution: these shall be binding on all members of the Club.

4. To fix fees payable by members.

5. To carry out and attend to all such matters as shall be necessary for the proper

management and control of the Club.

6. To appoint two (2) delegates to the St. George Netball Association.

Arncliffe Scots Netball Club Constitution Page 4 of 4

7. To appoint one (1) delegate to the Arncliffe Scots Sports and Social Club Sports Council.

13. DISPUTES:

1. If required a Disputes of Disciplinary Committee shall be formed and comprise two (2) members of the ASNC Committee and two (2) members of the Club.

2. Any member who may be subject to disciplinary actions shall have the right of appeal.

Such appeal shall be in writing, addressed to the Secretary within seven (7) days of the

notification of any disciplinary action to be taken.

3. The Appeals Committee shall consist of two (2) members of the Club not involved in the original hearing. The decision of the Appeals Committee shall be binding and final.

4. The ASNC Committee shall have the power to deal with the adjudication upon all

questions and disputes as to the interpretation of this Constitution and any Rules and By-Laws that may arise thereafter.

14. FUNDS:

1. The funds of the Club shall be derived from the fees of players, grants and other sources

as the Committee determines and are subject to any resolution passed by the Club in an AGM, Special General Meeting or Committee Meeting.

2. The banking accounts of the Club shall be kept at a bank approved by the Club and all

payments operating on the accounts shall be approved by any two (2) of the following

Office Bearers:

i. President

ii. Secretary

iii. Treasurer

iv. Vice President

3. A balance sheet shall be presented to each Annual General Meeting.

15. WINDING UP:

On winding up, the funds of the ASNC shall not be distributed to members but shall be

transferred to Arncliffe Scots Sports and Social Club.

16. AMENDMENT OF THE CONSTITUTION:

1. This Constitution may be amended by a majority of at least 2/3 of the members present and voting at an Annual General Meeting or at a Special General Meeting duly convened for this purpose and of which proper notice has been given.

2. At least fourteen (14) days’ notice of any proposed amendment shall be made in writing to the Secretary.

Date Approved: 19th January 2020

Signature: Signature:

Print Name:

Raylene Bevan

Print Name:

Greg Nottage

ASNC PRESIDENT ASNC SECRETARY

Arncliffe Scots Netball Club Photography and Video Policy

This Policy should be read in conjunction with the Netball NSW Photography Policy (v3 Jun2 2020 )

As per the Netball NSW Photography Policy,

• In Australia there is no law restricting photography or videography of people including children in public spaces with a few exceptions regarding indecent, defamatory, commercial use images or those protected by a court order.

As our club mainly plays on Local Government Council playing fields and parks open to the public, there is a strong likelihood of players be photographed for legitimate purposes such as personal or training reasons or the promotion of netball.

So that Arncliffe Scots Netball Club (ASNC) members are aware that photos and videos arelikely to be taken, ASNC will have players/parents acknowledge this fact on its registration page and make this policy available on its website.

In general, the club encourages our members to take photos or videos of their team and share them on our social media sites or with the club to share or use on our website.

Regardless of the above, The ASNC requests all members and spectators cease photography or videoing if requested by a player on court, parent of a player on court, the umpires or aclub official.

If a parent does not wish their child to be in photo’s/videos used in the clubs social media platforms, website or development purposes, they should email the club at arncliffescotsnetball@outlook.com with the players full name and division/age group/team and preferably a reason. This should be done each time the player registers.

Those who do not specify their wish for any photo’s/videos not to be used will be considered providing their permission for their child to be featured in photos or videos on the club’s website, social media pages.

This notwithstanding, the club will endeavour to remove any posted photo or video on the club’s social media or website at the later request of a player/parent.

Video and live Streaming of games

In 2021, Arncliffe Scots Netball Club are considering trialling the videoing and / or live streaming of some games. If you do not wish yourself or your child to be videoed in this manner please email the club at arncliffescotsnetbal@outlook.com.